Invitation For Bids - Lawn Care Services - WCHA

HOUSING AUTHORITY OF THE COUNTY OF WAKE (HACW)
Invitation for Bids (IFB)
Lawn Care Services

Issue Date: March 23, 2026
Bid Deadline: 2:00 p.m., Wednesday, April 1, 2026

Overview

The Housing Authority of the County of Wake (HACW), located at 100 Shannon Drive, Zebulon, North Carolina, is accepting sealed bids for lawn care and grounds maintenance services.

A pre-bid meeting will not be held. However, contractors are strongly encouraged to visit all sites prior to submitting a bid.

Scope of Work

The contractor shall provide comprehensive lawn care services, including but not limited to:

• Grass cutting (approximately every 14 days)
• Weed eating and trimming
• Edging sidewalks, driveways, and walkways
• Removal of trash and debris prior to mowing (contractor responsibility)
• Sweeping, vacuuming, or blowing streets, walkways, porches, and parking areas
• Application of herbicide (non-restrictive use; no Roundup) as needed
• Shrub trimming and mulch application as directed

Services shall include all Housing Authority-owned grounds, including:

• Grass areas
• Parks
• Parking lots
• Sidewalks
• Drainage areas

Additional cuts may be required depending on property conditions and will be based on a per-cut fee.

Contract Term

• Lawn care season: April 6, 2026 - November 15, 2026
• Typical contract term: Nine (9) months
• Contract extensions may be granted at the discretion of HACW

Pricing Requirements

Bids must be a fixed, firm price and include all costs, such as:

• Labor
• Materials
• Equipment
• Insurance
• Permits
• Taxes
• Any other associated expenses

The contractor is responsible for inspecting all sites and understanding conditions that may affect pricing.

Insurance Requirements

The contractor must maintain a minimum of $1,000,000 in liability insurance throughout the contract period.

Scheduling

The contractor must:

• Submit a monthly work schedule at least five (5) days prior to the start of each month
• Follow a 14-day service cycle
• Notify HACW immediately if weather or other conditions impact scheduling

Safety Requirements

All work must comply with applicable OSHA regulations.
The contractor is responsible for:

• Any property damage
• Any injuries occurring during contract performance
• Any associated fines or penalties

Contractor Responsibilities

• Address deficiencies by the next workday after notification
• Maintain contract standards at all times

Failure to comply may result in:

• HACW performing the work at a rate of $35/hour (deducted from invoice)
• Contract termination after repeated non-compliance

Contract Cancellation

• Either party may terminate the contract with 30 days written notice
• HACW may terminate with 5 days written notice for:
  • Failure to perform
  • Insufficient staffing or materials
  • Abandonment of work
  • Insolvency or default

Turf Management Specifications

Mowing

• Maintain grass height between 2.5 to 3 inches
• Service at least every 14 days
• Uneven or missed cuts are unacceptable

Trimming

• Trim all areas not accessible by mowing equipment
• Maintain consistent height (2.5 to 3 inches)

Edging

• Edge all hard surfaces, including sidewalks, curbs, gutters, and dumpster pads
• Maintain a clean, manicured appearance

Blowing/Cleaning

• Remove grass clippings and debris from:
  • Porches
  • Sidewalks
  • Driveways
  • Gutters and curbs

Weed Control

• Apply non-restricted herbicide (excluding Roundup)
• Limit application to:
  • Sidewalk cracks
  • Curbs
  • Around buildings (maximum width: 2 inches)

Note: A valid North Carolina Pesticide License is required within 30 days of contract award.

Bid Award

The contract will be awarded to the most responsive and responsible bidder in the best interest of HACW.
HACW reserves the right to:

• Award to one or multiple contractors
• Conduct property tours upon request

Submission Requirements

Bidders must submit:

• Completed bid form
• Proof of insurance
• Required certifications/licenses
• Pricing proposal

Submission Instructions

Bids must be received no later than:
2:00 p.m., Wednesday, April 1, 2026

Submit bids to:
Housing Authority of the County of Wake
Attention: Felts Lewis, Executive Director
100 Shannon Drive
Zebulon, NC 27597
919-269-6404

Late submissions will not be accepted.